Proposal Software Pricing: The Complete 2026 Guide
All prices, all plans, all hidden costs — clearly explained. We verify pricing monthly so you don't waste time on outdated data.
Show prices for:
Annual billing (Save 20%)
Monthly billing
Billed annually. Save up to 20% vs monthly.
PD
PandaDoc
Best for agencies with CRM workflows
Free
$0
/mo
Up to 5 documents/month
- ✔ Drag-and-drop editor
- ✔ eSignature
- ✔ PDF export
- ✗ CRM integrations
- ✗ Analytics
Popular
Starter
$19
/user/mo (annual)
- ✔ Unlimited document sends
- ✔ eSignature
- ✔ Custom branding
- ✔ Analytics & tracking
- ✔ HubSpot, Pipedrive integrations
- ✗ Salesforce (Business plan)
- ✗ Approval workflows
Business
$49
/user/mo (annual)
- ✔ Everything in Starter
- ✔ Salesforce integration
- ✔ Approval workflows
- ✔ API access
- ✔ SSO
- ✔ Bulk sending
Overage fees: $3/document above plan limits on Starter plan.
✓ Prices verified via pandadoc.com/pricing — March 25, 2026
BP
Better Proposals
Best for small teams & consultants
Starter
$19
/user/mo (annual)
5 active proposals
- ✔ eSignature
- ✔ Unlimited templates
- ✔ Custom branding
- ✔ Stripe payments
- ✔ HubSpot, Pipedrive
Popular
Premium
$29
/user/mo (annual)
- ✔ 50 active proposals
- ✔ Priority support
- ✔ Custom domain
- ✔ API access
- ✔ White label
Enterprise
$49
/user/mo (annual)
- ✔ Unlimited proposals
- ✔ 24/7 human support
- ✔ Dedicated onboarding
- ✔ Multi-user management
✓ Prices verified via betterproposals.io/pricing — March 25, 2026
PR
Proposify
Cheapest entry price · sales workflow focus
Best Value Entry
Basic
$9
/user/mo (annual)
- ✔ Unlimited templates
- ✔ eSignature
- ✔ 5 sends/month
- ✔ Notifications
- ✔ PDF export
Team
$41
/user/mo (annual)
- ✔ Unlimited sends
- ✔ CRM integrations
- ✔ Interactive quoting
- ✔ Stripe payments
- ✔ Roles & permissions
Business
$65
/user/mo (annual)
- ✔ Salesforce integration
- ✔ Approval workflows
- ✔ Success Manager
- ✔ API access
- ✔ SSO
✓ Prices verified via proposify.com/pricing — March 25, 2026
QW
Qwilr
Premium price · web-native interactive proposals
Business
$35
/user/mo (annual)
- ✔ Interactive web proposals
- ✔ eSignature
- ✔ CRM integrations
- ✔ QwilrPay (0.09% fee)
- ✔ Page analytics
- ✔ Custom domain
Best for Teams
Enterprise
$59
/user/mo (annual)
Min. 10 users
- ✔ Everything in Business
- ✔ Reduced payment fee (0.05%)
- ✔ Dynamic content
- ✔ Team permissions
- ✔ Audit trail
- ✔ Priority support
Payment fees: QwilrPay charges 0.09% per transaction (Business) or 0.05% (Enterprise).
✓ Prices verified via qwilr.com/pricing — March 25, 2026
Proposal Software Pricing: Quick Comparison Table
Annual billing shown. All prices per user per month unless noted.
| Tool | Free / Trial | Lowest paid | Mid tier | Top tier | Hidden costs? | Best for |
|---|---|---|---|---|---|---|
| PandaDoc | Free plan + 14-day trial | $19/user/mo | — | $49/user/mo | $3/doc overage (Starter) | CRM users, agencies |
| Better Proposals | 14-day trial | $19/user/mo | $29/user/mo | $49/user/mo | None noted | Small teams, consultants |
| Proposify | 14-day trial | $9/user/mo | $41/user/mo | $65/user/mo | None noted | Budget-conscious teams |
| Qwilr | 14-day trial | $35/user/mo | — | $59/user/mo (min 10) | 0.09% payment fee | Design-forward teams |
| Bonsai | 7-day trial | $17/mo flat | $32/mo flat | $52/mo flat | None noted | Solopreneurs, all-in-one |
| HoneyBook | 7-day trial | $19/mo flat | $39/mo flat | $79/mo flat | None noted | Creative solopreneurs, B2C |
| Dubsado | Free (3 clients) | $20/mo flat | — | $40/mo (unlimited users) | None noted | Creative automation power users |
| 17hats | Trial only | $45/mo flat | $50/mo flat | $60/mo flat | None noted | Photographers, event solopreneurs |
| Nusii | 14-day trial | $29/mo | $39/mo | $49/mo | None noted | Solo freelancers, proposal-only |
Annual billing. Monthly billing typically 20–30% higher. Prices verified March 25, 2026.
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Proposal Software Pricing: FAQ
Proposify has the lowest entry price at $9/user/month (annual). However, their Basic plan limits you to 5 document sends per month. PandaDoc and Better Proposals both start at $19/user/month with more generous limits. For the best value at under $25/user/month, compare Proposify's Team plan at $41 vs PandaDoc and Better Proposals Starter at $19.
PandaDoc has a permanent free plan that allows up to 5 documents per month with basic eSignature. All four tools also offer 14-day free trials of their paid plans. For volume-limited use cases, PandaDoc Free can work — but most agencies will quickly need a paid plan.
Yes, for most teams. Annual billing typically saves 20–30% compared to monthly billing. PandaDoc's Starter plan drops from $29/mo to $19/mo with annual billing — a $120/year saving per user. If you've tested the tool for 14 days and you're committed, annual billing is almost always the better choice.
The main hidden costs are: (1) PandaDoc document overage fees — $3 per extra document on the Starter plan. High-volume agencies often end up on Business plan. (2) Qwilr's payment processing fee — 0.09% on Business plan, 0.05% on Enterprise. (3) Implementation/onboarding time — PandaDoc requires more setup than competitors, which has a real time cost for your team.